Room Bookings

Application for Room Hire

Book your meeting room

We have two meeting rooms available for hire at our offices at the Jubilee Building, which is a listed building in the centre of Chippenham. Both are light and airy rooms with separate ajoining small kitchen areas with facilities to make light refreshments. Our caretaker prepares the room for your arrival in whatever layout style you would prefer. The ground floor room has full accessibility. There is a lift to access the first floor but please note that the lift cannot be used in the unlikely event of a fire*.

 

Name of Organisation or Club:
Are you Non-Profit Making?: YesNo
Contact Name:
Contact Address:
Telephone:
Contact Email:


Room Booking 1
Date Room Required (d/m/y):
Start Time (am/pm):
Finish Time (am/pm):
Room Booking 2
Date Room Required (d/m/y):
Start Time (am/pm):
Finish Time (am/pm):
Room Booking 3
Date Room Required (d/m/y):
Start Time (am/pm):
Finish Time (am/pm):
Room Booking 4
Date Room Required (d/m/y):
Start Time (am/pm):
Finish Time (am/pm):
*Please note in the case of bookings outside our office hours (9am-3pm) the time that you book from is when the building will be opened for you and the finish time is when our caretaker will lock up. It would be helpful if these times were adhered to.


Purpose of Hire:
How Many People Will be Using The Room?:
What Charge (if any) Will Be Made To Those Attending:
Please describe your preferred room layout (also please specify how many tables/chairs you will require):
Other Requirements: Ground Floor Meeting RoomFirst Floor Meeting Room (lift is available)


Cancellations

Please see Condition (15) of Terms and Conditions of Room Hire.

Invoices

Hirer will be invoiced within one week of hire with fee payable within 14 days of hire.

Please Note

You as the hirer will be responsible for keeping a register of person attending your group at each session and, in the event of a fire alarm activation, ensuring that your members vacate the building and meet at our assembly point – the Rose and Crown car park opposite.

Please notify your group’s members that there are several disabled car parking bays opposite.

Please notify us before hiring if any of your group members have special access requirements (see restriction above*)

Refreshments are not provided – however there are facilities to make your own drinks.

Please do not attach anything to the walls.

For last minute cancellations of bookings out of office hours (9am to 3pm), please contact our Caretaker on 07775 692831

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